Skip to main content

Processing of (personal) data by the entity in charge of the online application process

Privacy Policy (v18.5.1)

This Website is operated by COFAD GmbH (hereafter in this text often abbreviated as COFAD or "we") as described in our imprint. We place high priority on the protection of your personal data and treat your privacy in compliance with the General Data Protection Regulation (GDPR) of the European Union and the applicable national legislation on personal data protection.

 

Terminology used in this privacy policy

Our personal data processing activities are governed by the General Data Protection Regulation (Regulation (EU) 2016/679).

'Personal data' is any information that can be used to identify you, including your name, e-mail address, IP address, or any other data that could reveal your physical, physiological, generic, mental, economic, cultural or social identity.

For the purpose of the GDPRs, we are the 'Data Controller' of all personal data obtained by us as set out in this Policy, because we ultimately determine how your personal data will be handled by us or our sub-contractors, who would be our 'Data Processors'.

If we handle your personal data then you are a 'Data Subject'. This means you have certain rights under the GDPR in relation to how your personal data is processed, which are set out in this privacy policy.

 

Name and address of the data controller

The responsible controller of your personal data is

COFAD GmbH

Obere Stadt 47

D - 82362 Weilheim

Germany

Email: cofad@cofad.de

Internet: www.cofad.de

 For further information on the controller please refer to the imprint of this website.

 

Data protection officer

You as data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection. The contact data of our Data Protection Officer is

Datenschutzbeauftragter

COFAD GmbH

Obere Stadt 47

D - 82362 Weilheim

Germany

Email: dataprotectionofficer@cofad.de

 

Personal data on this website

It is possible for you to use this website without providing your personal data. Whenever we collect personal data you will be asked for consent, and you will be again informed about your rights in terms of protection of your personal data. We will only process your personal data in accordance with notices set out in this Policy, or as provided to you at the time we collect your personal data (if necessary for the intended processing).

The elements of this website which involves collecting of personal data from you are email contacts to our staff. The user of this website can use the general company email address or the other email addresses presented to get in contact with the respective staff. In this case we will store the personal data transmitted by this email. The data are used exclusively for processing the conversation with you (purpose) and are not transmitted to any third party.

 

Legal basis for data processing

The legal basis for the processing of data is Art. 6 para. 1 lit. a GDPR in case the user has given his consent to the processing.

The legal basis for the processing of personal data in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the e-mail contact aims at the conclusion of a contract, then additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

 

Rights of the data subject in terms of data protection

You have the following rights in relation to your personal data:

  • Right to confirmation - you can ask us to confirm whether we are processing personal data concerning you.
  • The right to be informed - this is information on the personal data we are processing and the purpose for which we are processing them.
  • The right of access - you have the right to be provided with copies of your personal data that we are processing.
  • The right to rectification - if you think the personal data that we hold on you is inaccurate or incomplete you can request us to correct this.
  • The right to erasure - if you want us to delete the personal data we are holding for you then you can request us to do so.
  • The right to restrict processing - if you oppose the way how we are processing your personal data then you have the right to inform us accordingly and we will restrict the processing on the basis of your right.
  • The right to data portability - if you want us to forward your personal data to a different organisation or person then you have the right to inform us and we will transfer your personal data respectively (without adversely affecting the rights of others).
  • The right to withdraw your consent - you can withdraw your previously given consent to the processing of your personal data at any time by contacting us using the contact form provided.

If you want to exercise one or more of these rights, please contact one of our staff. You can request your rights free of charge unless your request is clearly unfounded, repetitive or excessive. Alternatively, in these circumstances we may refuse to comply with your request. In accordance with the GDPR, we will try to respond to all legitimate requests within one month.

In addition to the above rights, as a data subject you have the right to lodge a complaint with your local data protection authority within the European Union. Please note that you can use whichever local data protection authority within the EEA that is most convenient for you.

 

Transfer of personal data

We are not transmitting any personal data collected from you through emails to any other third party on a regular basis, in particular not to third parties established outside the European Union or outside the European Economic Area (EEA). If you contact our staff during their potential business trips outside the EU, the staff is receiving your email through a secure connection, so that your data is not transmitted to a third party, but remains within the sphere of influence of our company.

If we are forwarding or copying a message that we have received by email to persons outside our company, we will first ask you for your consent to do so, unless you have informed us explicitly about your consent already when you were writing your email to us.

 

Automated decision making and profiling

As a responsible company, we neither use automatic decision-making nor profiling.

 

Data collected for technical purposes

Cookies

We are not using cookies on our website.

 

Other data

Our web hoster, Strato AG, stores IP addresses of the visitors of our website in logfiles, in order to recognise and avert attacks against the website. Such data are deleted after 7 days. Further on, anonymised IP addresses are stored for a period of 6 weeks in order to analyse the use of our website and detect potential errors. The data cannot be attributed to individual users and are deleted after 6 weeks.

 

Deleting personal data

We delete your personal data on a regular basis in accordance with the requirements of the GDPR.

After you have contacted us through email, we are deleting your personal data as soon as the relevant communication with you is concluded, unless (i) you have provided us with separate consent to store your personal data longer, (ii) we still need your personal data to fulfil a contractual obligation, or (iii) statutory retention obligations require us to retain your personal data for a longer period.

The session cookies stored while you were using our website will be deleted when your browsing session ends. The IP addresses logged on our server will be deleted after one month.

 

Changes to this Policy

As and when necessary, changes to this privacy policy will be published on our website. Where changes are significant, we may also email you and where required by law, we will obtain your consent to these changes.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.